In August 2012 the British isles govt announced the award of the deal to manage the West coast main line to FirstGroup. Initially this offer was imagined to have saved substantial cash for “the tax payer”. Subsequently it was identified that the process was flawed, due to numerical problems that ended up only found subsequent a lawful obstacle by Virgin Trains, the incumbent service provider. As a outcome of the glitches the tender procedure has been restarted and Virgin Trains has had its deal prolonged until completion of the method.
The essential position is that whilst on paper in an RFQ response the headline figures and rewards can seem to be to make a compelling scenario for change, you might realise they are fully baseless in actuality when you dig further…
The instance of the West Coastline main line gained broad protection and received a substantial profile since of the size of the spending budget and simply because it associated general public money. The reality is mistakes are manufactured in all types of RFQ procedures for the provision of services, including with suppliers of logistics solutions.
When carrying out an RFQ process for logistics services suppliers, it is typically advisable to maintain the incumbent in the method till the last stages. The incumbent has encounter of your company already and their reaction (notice Virgin Trains) ought to at the very least act as a good check when evaluating other responses.
FutureTrans The important thing to guarantee is that if you are supplied important rewards in an RFQ reaction compared to the existing procedure then you understand how/if they can be accomplished:
• Check out knowledge – see The relevance of accurate information in supply chain techniques
• Comprehend what is driving cost improvements e.g. productiveness enhancements
• Are proposed methods capable to manage your demands?
• What assumptions have been produced in the absence of information? What is the effect?
• What implementation help will be presented in the course of changeover of suppliers?
Remember when you change provider make confident that because of diligence is complete and the prospective positive aspects are sizeable. Never take the choice to adjust provider flippantly and make certain that someone with direct knowledge manages the method from start to end.
Considering the earlier mentioned, it really is not surprising that in a substantial proportion of circumstances the incumbent retains the deal at the finish of the tender process. Just before you start a tender procedure, be certain that you are genuinely well prepared to alter providers. Then just take the time to put together accurate info and athorough description of the specifications to guarantee suppliers are effectively engaged. This will provide out the best in all the providers – incumbent included.
If on the other hand you are broadly content with the incumbent and just looking for a benchmark, a robust agreement review process is an different to a full tender that often provides significant rewards.